Email Filtering

Overview: 

If you frequently receive emails that require a routine action, such as weekly notifications or reminders, Outlook rules can help automate those actions. This guide explains how to set up filtering rules in Outlook to delete or move emails based on specific conditions.

Instructions: 

1. Open Outlook and Select the Home Tab

   • Open Outlook and ensure you are on the "Home" tab.

2. Click the "Rules" Button

   • In the toolbar, find and click the "Rules" button.

3. Click "Create Rule"

   • Select "Create Rule" from the dropdown menu to start building your rule.

4. Set Up the Matching Conditions

   • Define the criteria that will trigger your rule. For example, you can set conditions based on email subject, sender, or specific words in the message body. If you need more advanced conditions, click "Advanced Options" for additional choices.

5. Select an Action

   • Decide what action the rule should take when the conditions are met. You can choose to delete the email, move it to a different folder, mark it as read, etc.

6. Click "Select Folder" to Choose the Destination Folder

   • If you're moving emails, click "Select Folder" and choose the target folder. To delete emails, you can select "Deleted Items" as the destination.

7. Finish and Save the Rule

   • Once you've set your conditions and actions, click "OK" to save the rule.