IT Purchases

Overview: 

Requests for computer equipment and peripherals should be initiated by employees with purchasing authority, such as Supervisors or Admin Professionals. This guide outlines the process for requesting and purchasing various types of computer equipment and peripherals, including both quoted and non-quoted items.

Instructions: 

Determining whether a request is Areawide or Non-Areawide, as well as whether it is a break/fix or new request, will help streamline the purchasing process.  New computers, quoted peripherals, and mobile devices should be requested during the yearly IT budgeting process.

• Non-Areawide Requests:
  • Departments are responsible for purchasing non-Areawide items using their own funds.
  • IT will provide approval and a quote for purchase.
• Areawide Requests:
  • For break/fix situations, items will be replaced from IT inventory.
  • For new Areawide requests, consideration of budgeting is necessary:
    • If budgeted for, IT Admin will purchase the item.
    • If not budgeted for, the Department will need to use their funds to purchase the item.

Computer Requests: New computers should be requested during the IT budgeting process.  Approval and installation is required for computer purchases:

• Desktop
• Standard Latitude Laptop
• Large Precision Laptop
• Any non-standard computer

Quoted Peripherals: Approval and installation are required for the following peripherals:

• Printers
• Desk Phones
• Monitors
• Docking Stations
• Soundbars

Non-Quoted Peripherals: The following peripherals do not require approval, but some may need IT assistance for software installation:

• Battery Backups (Consult IT for battery or UPS unit needs)
• Scanners (Approved models: Fujitsu ScanSnap & Xerox D35)
• Dymo
• Mice and Keyboards
• Monitor Stands/Arms
• Headsets
• Toner
• Mobile accessories
• Cables/adapters
• Webcam (Recommended: Logitech C270 HD)

Mobile Devices: Approval and installation are needed for the following mobile devices:

• iPads
• iPhones

Note: For any queries or assistance related to purchasing computer equipment or peripherals, contact the IT support team.