Policy Request

Overview:

Policy Statement:

All Borough policies and standard operating procedures (SOPs) that impact employee compensation, working conditions, safety, or other terms and conditions of employment will undergo a formal review and approval process. This ensures that such policies align with the established Borough policy and the collective bargaining agreement (CBA). Policies subject to this process include new policies, revised policies, and SOPs developed in alignment with established policies and/or CBA provisions.

The Borough Manager must approve all policies, while Department Directors must approve all SOPs.

Before submitting this request: 

Please consider a few things. What is the purpose of this procedure? Who does this procedure apply to? Who is responsible for carrying out this procedure (supervisor, employee, Human Resources, director, etc.) and what are their individual responsibilities? Also, be ready to outline the procedure steps and any applicable definitions.

How we process this request:

A. Policy Development or Revision Initiation

  1. Policies may be initiated and drafted at the department, division, or program level based on identified needs.
  2. Draft documents must follow the approved Borough Policy Template for policies or the SOP Template for SOPs to ensure uniformity and consistency.
  3. Align draft SOPs with existing Borough policies to ensure consistency.

B. Review Process

  1. Department Director Review (for SOPs): For SOPs, the Department Director reviews the draft to ensure alignment with departmental objectives and standards prior to sending it to Human Resources (HR) for further review.
  2. HR Review: HR conducts an initial review to ensure alignment with employment standards, established policy, CBA, and compliance requirements. Recommended revisions may be sent back to the drafter for adjustments as needed.
  3. Legal Review: After HR review, the draft proceeds to the Legal Department for verification of legal compliance with applicable laws and regulatory standards. If necessary, Legal may send the draft back to the drafter with recommendations for changes.
  4. Administrative Review: If the policy impacts multiple departments, Borough Directors review to assess operational alignment and practical implementation. Revisions may be recommended and returned to the drafter for further refinement.
  5. MSBEA Review: If the policy affects union-represented employees, HR sends the draft policy to the MSBEA for review. Feedback may be sent back to HR and the drafter for consideration.
  6. Draft Finalization: The drafter incorporates all feedback from the review process and finalizes the policy draft. If the MSBEA provided feedback during their review, the drafter prepares a formal response, through HR, to address their feedback.

C. Approval and Implementation

  1. After all reviews are complete, HR will facilitate final review and approval.
  2. Upon approval, the policy is communicated to all affected employees and implemented according to the effective date.

How to request this service:

Click on the "Request Service" button or give our office a call @ (907)861-8404