Policy Development and/or Review Request

Overview:

The request the creation of a new policy, a revision to an existing policy, and/or the routing of a draft policy through the required review and approval process.

Policy Statement:

All Borough policies and standard operating procedures (SOPs) that impact employee compensation, working conditions, safety, or other terms and conditions of employment will undergo a formal review and approval process. This ensures that such policies align with the established Borough policy and the collective bargaining agreement (CBA). Policies subject to this process include new policies, revised policies, and SOPs developed in alignment with established policies and/or CBA provisions.

The Borough Manager must approve all policies, while Department Directors must approve all SOPs.

Before submitting this request: 

Please consider a few things. What is the purpose of this policy? Who does it apply to? Who is responsible for carrying out the applicable procedure (supervisor, employee, Human Resources, director, etc.) and what are their individual responsibilities? Also, be ready to outline the procedure steps and any applicable definitions.

How we process this request:

Policy Development or Revision

  1. If a new policy is being requested, the request will be sent to the applicable department for review and policy development if appropriate.
  2. If the request is for a policy revision, the request will be sent to the applicable department for review and policy development if appropriate.
  3. The new or revised policy will proceed through the following review and approval process.
  • HR Review: HR conducts an initial review to ensure alignment with employment standards, established policy, CBA, and compliance requirements. Recommended revisions may be sent back to the drafter for adjustments as needed.
  • Legal Review: After HR review, the draft proceeds to the Legal Department for verification of legal compliance with applicable laws and regulatory standards. If necessary, Legal may send the draft back to the drafter with recommendations for changes.
  • Administrative Review: If the policy impacts multiple departments, Borough Directors review to assess operational alignment and practical implementation. Revisions may be recommended and returned to the drafter for further refinement.
  • MSBEA Review: If the policy affects union-represented employees, HR sends the draft policy to the MSBEA for review. Feedback may be sent back to HR and the drafter for consideration.
  • Draft Finalization: The drafter incorporates all feedback from the review process and finalizes the policy draft. If the MSBEA provided feedback during their review, the drafter prepares a formal response, through HR, to address their feedback.

Approval and Implementation

  1. After all reviews are complete, HR will facilitate final review and approval.
  2. Upon approval, the policy is communicated to all affected employees and implemented according to the effective date.

How to request this service:

Click on the "Request Service" button and fill out all required fields.

Reference document(s):

Matanuska-Susitna Borough Policy MSB-103 Policy Development, Review and Approval